Availability Benefits
Improves efficiency and performance This workplace time-management software greatly reduces the burden of administration, allowing cost savings. Highly effective when combined with Gartan Payroll.
benefits for your organisation
24/7 Availability Management
Managers can monitor staff availability across multiple locations in real-time, 24/7 via the internet, SMS text messaging and smart phone applications. Possible staff shortages can be identified before they get to be a problem.
Live Staffing Map
This displays real-time, up-to-the-second availability of staff and/or equipment such as vehicles across your whole organisation. It also has a live attendance recording tool, which shows you all the staff/equipment in active use, and therefore what you have left in reserve.
Contractual Performance Monitoring
Allows managers to track the actual availability of staff against their contractual obligations.
Absence Management Analysis
This feature allows you to identify and monitor trends in staff absences. It provides managers with 100% accurate information that may, for example, lead to the restructuring of an individual’s contract or the reconfiguration of staffing levels at a particular station or office.
Reports
You can choose from a range of PDF and spreadsheet reporting options to provide managers with an instant overview of staffing issues. The spreadsheet option allows you create your own charts to suit your needs.
System Access & Transaction Logs
Keeping a paper record of staff availability is a significant administrative burden. Our software comes with a comprehensive set of logs that will track every user’s transaction including log-ons, availability bookings, and text message responses.
Instant Staffing Breach Alerts
For each location you can select minimum staffing levels including different types of staff and qualifications. If these minimum levels are breached, texts/emails are automatically sent to managers to alert them of the shortfall.
Staff Availability Display
This provides a live display of staff availability in all office locations. It shows not just overall availability but also individual staff roles and skills, plus any other relevant information that could be critical to the team.
Employee Skills Monitoring
Managers receive automated alerts when an employee’s skills need to be refreshed so that training can be scheduled in advance.
Staff Movements
This service helps you to redeploy staff from one location to another quickly and efficiently. For instance, if you have received a Staffing Breach Alert, this will help you fill the gap before it becomes a major problem.
Gartan Interfaces:
Our unique software allows our system to interface seamlessly with your existing HR/Training/Payroll and Command & Control systems. So unlike some management systems you don’t have to throw out everything you already have.
Video Tutorials:
Our suite of handy video files helps ensure all your staff gets the best value from our services.
benefits for your staff
Availability Management
Staff can update the organisation with their availability around the clock, using any method that suits - the internet, texting or a smart phone application. This gives them more flexibility to get on with their daily lives even if they’re on stand-by.
Video Tutorials
Our services come with a suite of handy video self-help files.
Group Messaging
This enables approved users to send messages to multiple staff members anytime. It helps you fill an urgent staff shortage and also communicate general work-related news in relation to training or staff events.
Shift Patterns
In many cases a staff member will have regular patterns of unavailability (e.g. never available on a Sunday). This application allows staff to book their regular repeat periods of unavailability in advance. Because they can do this in one go, it saves them time and reduces the chance of error.
Available Staff Display
In some workplace situations, staff can only carry out their job effectively as part of a team. With this feature they can see not just who is currently available, but also their relevant skill-sets.
Absence Email Alerts:
Automated emails can be sent to all relevant departments and offices when, for instance, staff are booking leave.
